Digitalizing documents

Draga has been commissioned to assist an old FPSO (Floating production storage and offloading platform) with digitalizing documents. As part of our scope, we will extract all content, structure the information, and create links between equipment and documents.
The FPSO is nearly 20 years old and need upgrades. The upgrades involve digitalizing all existing documents. In this case, about 88 shelf meters of documentation, stored in physical folders. These folders are currently in about 100 cardboard boxes, which have been sent to Draga’s office in Stavanger. Each cardboard box contains up to 10 folders, which in turn contains up to 500 pages of different documents. The documents can be anything from drawings in A1, A2, and A3 and A4 formats, to books and user manuals. In total, estimated to more than half a million sheets.

Optical character recognition

All the documents must be checked and scanned and then made searchable using OCR (optical character recognition). Digital folders are created to reflect the actual contents of the physical folders. The scanned documents are loaded into the digital folders. Once the documents in the folders have been digitalized, they are checked again to ensure that the digital folders are completely identical to the physical folders. The documents are then OCR scanned and the computer extracts the contents of the scanned documents.
Documents and content will be structured and loaded back to the customers data warehouse with new links between equipment and documents.

Relevant information easier to find

Digitalizing physical documents and structuring the content makes the relevant information easier to find and promotes modernization and efficiency.
“It is easier with a keystroke, than to search 88 shelf- meters of documentation.”